Reporting

The qualifying results reporting form is available as an export through the latest version of Fencing Time and should be emailed as a .results file to National Events.  This is the preferred method of result submission and allows for more efficient and timely processing. 

To export the results file, use the option "Export results to USFA" on the file menu.

Local tournaments that are not considered a qualifier (as mentioned above) and that generate classification changes should email complete results directly to information@usafencing.org.

Referee and Officials Report Form

All local event organizers are now required to submit an Event Officials Form to the National Office with their tournament results. Only referees need to be included on this form. 

Results will not be processed until the form has been received by the National Office. Please submit local event officials forms to information@usafencing.org. 

Classification changes from local tournaments must be certified and submitted by the Division to the Manager of Membership Services (information@usafencing.org) using the Classification Change Form. 

Classification changes from local tournaments and division qualifiers must be certified by submission of complete results in excel format to the Membership Services Manager (information@usafencing.org) by the organizer of the tournament or division qualifier at which the classification was earned. The results report is available as an export from Fencing Time v3.02 or later or by using the Results Reporting Form.

Classification changes will be processed and posted once results are verified and applicable program fees are received by the National Office.

Changes are required to be reported within 10 business days of the competition or tournament. Failure to report may affect fencers competing in future competitions.

Only classifications appearing on the membership listings available on the USA Fencing website are official. Only these listings should be used when seeding tournaments. Results and classifications changes posted on askfred.net must be verified by USA Fencing. If one’s classification has not been updated on the USA Fencing website, the fencer should first contact the tournament organizer or the appropriate Division Officer to determine if the change form has been submitted.

Once a report is submitted to the National Office, and any associated fees have been collected, the classification change will be updated within five business days, except in the following situations:

• Classifications will not be awarded to fencers who compete in competitions in which they are considered age and/or classification ineligible. In addition, such ineligible fencers may not be used to calculate the new classifications earned by others in those events.
• For events in which any fencers are not current USA Fencing competitive members, the award of any new classifications, points or qualification for that competition maybe delayed or withheld until such memberships are properly paid and processed.

Organizers submitting classification changes from RYC, SYC, ROC or RJCC tournaments have not yet submitted the required program support fees and/or results report to the National Office.

Age Verification Form for Tournament Organizers

Please use the Age Verification Form to document the birth year of a fencer. A birth certificate, passport, green card or drivers license are acceptable as proof of birth information.

Send the completed form to information@usafencing.org.