Resources for Organizers#
Regional Seeding
Per the Athlete Handbook (2.30-2.33), Junior, Cadet, Y14, Y12, and Y10 events will be seeded by their national rank in their respective national points.
Please pull the seeding file from your Organizer Dashboard for your event. If you are having trouble downloading the file from your dashboard or need instructions on how to do so, please email regionalevents@usafencing.org.
Age Verification
Athletes will need to be age-verified prior to registering for a regional or national competition.
Age verification can be completed through the membership account. A birth certificate, passport, green card or drivers license are acceptable as proof of birth information.
The following link includes instructions on how to complete age verification.
Sports Medicine and SafeSport Resources
With Go4.io, USA Fencing tournament organizers can now easily find and hire Athletic Trainers near them, serving as an invaluable resource for ensuring athlete safety and performance. You can post jobs for free and only pay once the job is completed, with no contracts or minimum commitments — a convenient and flexible solution for your athletic training needs. Click here to learn more and get started.
- Current USA Fencing Membership List
- Medical Withdraw Form (email completed form to regionalevents@usafencing.org)
- Minor Officials Medical Treatment Authorization and Consent Form
- Minor Officials Travel Authorization Forms
- Codes of Conduct
- MAAPP Toolkit
- Logo Usage at Tournaments
Useful Documents for Your Event
Request a Referee for Your Local Tournament
Reporting#
Results Reporting with Fencing Time
It is preferred that tournaments are run using Fencing Time. Here's a link to download it: https://www.fencingtime.com/Download.
Reporting Results Using Fencing Time
At the conclusion of your tournament, you must generate a .results file from Fencing Time which will be sent to USA Fencing. To generate the results file, use the option "Export Results to USA Fencing" on the "File" menu within Fencing Time. The generated ".results" file should be emailed to USA Fencing at the following email address:
- Local and division qualifier events: information@usafencing.org
- Regional events (ROCs, RYCs, RJCCs, SYCs, etc.): nationalevents@usafencing.org
Manual Reporting of Results (if not using Fencing Time)
Local tournaments and division qualifiers that are not run using Fencing Time must provide their results to USA Fencing using the following forms (in Excel format):
Referee and Officials Report Form
The forms must be completed and submitted by the tournament organizer by email to information@usafencing.org.
Classification Reports
Once a report is submitted to the National Office, and any associated fees have been collected, the classification change will be updated within five business days, except in the following situations:
- Classifications will not be awarded to fencers who compete in competitions in which they are considered age and/or classification ineligible. In addition, such ineligible fencers may not be used to calculate the new classifications earned by others in those events.
- For events in which any fencers are not current USA Fencing competitive members, the award of any new classifications, points or qualification for that competition maybe delayed or withheld until such memberships are properly paid and processed.